October 15, 2015
In support of the UC Academic Senate Open Access Policy and in response to the UC faculty request for an automated method for depositing policy-eligible publications, the University Library and the California Digital Library are pleased to announce the launch of the University of California Publication Management System.
The UC Open Access Policy passed by the UC Academic Senate in July 2013 has been in effect for Senate faculty at UCLA, UCSF, and UCI for more than one year now and expanded to the other seven campuses as of last fall.
Until now, the deposit process has been manual. However, as of October 12, 2015, a UC publications management system began closely monitoring selected publication data sources to identify new journal articles by UCSC faculty authors. When it locates new articles authored or co-authored by UCSC faculty, the system sends the faculty member an email notification containing a link, by which they can access the system to confirm authorship and submit manuscripts to eScholarship.
The following information will help UCSC faculty when they receive an email notification:
- Use the CruzID Gold login and password to log in via the link provided by the publications management system.
- Article manuscripts are not deposited in eScholarship automatically. After logging in to the publications management system via the email link, faculty can confirm authorship of their articles; the system then interfaces with eScholarship to enable uploading of manuscripts.
- Faculty can delegate management of their publications to someone else. Link directly to the form here or refer to the library’s Open Access Guide for help with this process.
- If the software confused the faculty member with another person with a similar name or the faculty member is no longer at UCSC, reply to the message with that information. It will be sent to the system’s administrators, who will correct their records.
UCSC librarians and staff are available to answer questions and provide assistance with the UC faculty open access policy as well as with larger issues of how to broadly disseminate and preserve research published by UCSC faculty. If you have questions, please email us at: email@example.com.
More information about Open Access and the UC policy is available at the UC Office of Scholarly Communication website.